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How to remove metadata from word documents

Remove metadata from word document

Remove metadata from word document is nowdays when almost every computer user has installed Microsoft office for their daily personal or business use very important matter. So, have you ever wondered what was used to save text before Microsoft word? Before Microsoft there was very little scope for personal computers and software’s related to those computers. But the first word processing software that is a commercial flick in market is “WORDSTAR” released by “Micropro International” In 1979. WordStar is also bestselling word processing software in early eighties. In 1983 October 25, Microsoft released their version of word processing software named as Multi Tool Word for Xenix systems. The first word processor for windows was released in 1989 for WindowsNT and later on different types of versions are released with more customizing options. 

Metadata is a dedicated set of data stored for the sole purpose of giving information about other data. To explain it briefly we can say it as an Index to a big set of books in a library. To know more about metadata and its uses refer “How to remove metadata in JPEG files”. For example, let’s say we need to open a website regarding translation. So, if website creates a file that shows what languages it can translate, tools used to create them, time taken to translate will automatically increases the user experience. Metadata can mainly be divided into two categories depending on their characteristics. 

Descriptive metadata:
It mainly deals with the identification parts of the file such as author name, keyword, title and abstract. 

Structural metadata:
It deals with the information like whom and how the resource is created, how it can be accessed, format of file, copyright infringements etc.  

Removing metadata in word documents is always a good practice for saving private information. This metadata will store information while you are using word document such as author names, time of usage on the document, the document creation date, previous version of the document, number of revisions, deleted comments, ink annotations, headers, footers, document properties, settings, comments made, custom xml data, hidden text etc. Storing of such data in word is called “Word metadata”. So, you’ll have to remove this information before publishing to save ourselves from the embarrassing moment of our peers finding out the private information. So, I am writing this article on “How to view metadata in word”, How to remove metadata from word 2007 and How to remove metadata from word 2010. 

Before trying to view and remove metadata I highly recommend you to follow the below steps:

- Open the file you want to view and delete the metadata,
- Go to FILE ? SAVE AS any name,
- Now same file will be copied on to another file, obviously. 

Removing metadata from word:

Metadata in word may store your sensitive information without your knowledge some times and publishing this document may leads to publicity of sensitive data. This is the photo of our article and I have a bad quality of writing To-Do tasks for the day on whatever may be the file I am dealing with and I hide this later. But, metadata will store our hidden items too, as document shown in figure.

(1) Firstly, Go to file there you can see multiple tabs namely permission, prepare for sharing and versions. Clicks on prepare for sharing and then on inspect element as shown. This inspector will inspect the document thoroughly and all the private information will be shown. 
(2) After clicking, a window will be popped up with all the information stored. Check or uncheck the boxes as per your requirement.
(3) Click on inspect and then you can see all the information that has been stored.

That’s it remove metadata from word document as you want. But remember that once deleted may not be reverted. It happens in my case all the time.  

Word metadata extractor:

Now that we have seen how to remove metadata from word, let’s see how to extract metadata from word. You can find many online tools for extracting metadata from word. I have stated some of them as per time taken to produce the results. 
(1) Bekalsoft: http://belkasoft.com/ 
It is very powerful tool for extracting metadata not only in word but also in all Microsoft office tools. Many big conglomerates in the market are using this software.
(2) Filecats: http://filecats.co.uk/ 
Here, open the file you need the metadata to be extracted and the data will be automatically converted to xml sheet. By this one can view the information with clear picture. 
(3) FI tools: http://www.fid3.com/ 
This software offers wide range of features like editing metadata, updating metadata and exporting to xml. 

Word metadata editor:

I have provided a list of software’s that will help you edit and remove metadata from a word file. The Numbering is according to softonic reviews. 
(1) Metadata touch : http://www.digitalconfidence.com/metadatatouch.html 
It is a powerful multi-format metadata editor. One can view and edit metadata of all Microsoft office tools. You can also avail 14 days free trail for first download. 
(2) Word metadata changer: 
http://www.softpedia.com/get/System/File-Management/Word-Metadata-Changer.shtml is a leading tool in metadata editor in softepedia with rating of 3.25 for 5. 

Document properties word 2013: 

Document properties, otherwise called metadata, are insights around a record that portray or document distinguish it. Document properties incorporate points of interest, for example, title, creator name, subject, and keywords that identify the document's topic or contents. In the event that you incorporate the document properties for your records, you can without much of a stretch arrange and distinguish them later. You can likewise scan for reports in light of their properties. Once the characteristics of Metadata are understood in a word document, the next step to recognize how to remove Metadata from a Word file easily follows.

How to view Document properties word 2013: 

Go to file, click on the properties to the right edge of the page and you can see all the properties regarding the file. This process can be further simplified by using Classic menu for word 2007/2010/2013. Here is the link to the download: 

http://www.addintools.com/english/menuoffice/default.htm 

The use of this classic menu is all the options you need to use will be shown on the customizing ribbon and will enhance user experience. I hope I have clearly explained you on how to remove identifying information from word document.

More information on:

https://support.office.com/en-us/article/Remove-hidden-data-and-personal-information-by-inspecting-documents-356b7b5d-77af-44fe-a07f-9aa4d085966f